Stations

Stations allow employers to have precise control over the locations where the employees are able to punch in and out. TimeTrex considers a station to be any device that can be used to punch in or punch out.

For example, stations can be computers with a web browser, iButton readers, fingerprint readers, proximity card readers, barcode readers, touch-tone telephones, mobile phones, and stand-alone time clocks.

See the Basic Operation section for details on viewing, adding, editing and deleting.

Station Tab FIELD DESCRIPTION Status Select the status of the station from the drop-down box. STATUS DESCRIPTION Disabled The station is inactive and cannot be signed in to. Enabled The station is active and is available to be signed in to. Type From the drop-down box select the type of device you want to activate as a station. TYPE DESCRIPTION PC Any computer with internet access and an up-to-date web browser. Mobile Web Browser Smartphone-based internet web browser. Mobile App (Apple iOS/Android) TimeTrex mobile app for either Apple iOS or Android compatible smartphones. Kiosk: Mobile App (Apple iOS/Android) TimeTrex mobile app for either Apple iOS or Android compatible smartphones or tablets in kiosk mode, where more than one employee will be using the device. Station ID Each station is automatically given a unique station identifier. For a computer, the Station ID is stored in the browser's cookie. For other devices, the Station ID is electronically embedded in the device itself. For telephones, both the Station ID and the source are set to the caller ID number provided by the telephone company. To specify a wildcard use the value of "ANY" without the quotes. Source For computers, iButton readers, fingerprint readers, and stand-alone time clocks, the source is one or more Internet IP addresses separated by a comma (such as 192.168.1.100, 192.168.1.101, 192.168.1.102, etc.), a netmask range of IP addresses (192.168.1.0/24 or 192.168.0.0/16), or an Internet domain name. To specify a wildcard, use the value of "ANY" without the quotes. Description Enter a description for this station. Default Branch The default branch used when employees use this station to punch In /Out. If necessary, the employee can change these defaults. Default Department The default department used when employees use this station to punch In /Out. If necessary, the employee can change these defaults. Default Job The default job used when employees use this station to punch In /Out. If necessary, the employee can change these defaults. Default Task The default task used when employees use this station to punch In /Out. If necessary, the employee can change these defaults. Default Punch Tags The default punch tags used when employees use this station to punch In/Out. If necessary, the employee can change these defaults. If getting false positives see

Employee Criteria Tab FIELD DESCRIPTION Employee Groups There are two drop-down fields to complete: EMPLOYEE GROUPS DESCRIPTION Selection Type Select the employee groups that are eligible to sign in to this station. Selection Select the employee groups for this station (ie: Executives, Non-exempt hourly, etc.). If All Groups was selected in the above Selection Type drop-down, then leave this field blank. Branches There are two drop-down fields to complete: BRANCHES DESCRIPTION Selection Type Select the Branches of employees that are eligible to sign in to this station. Selection Select the branches for this station (ie: New York, Seattle, etc.). If All Branches was selected in the above Selection Type drop-down, then leave this field blank. Departments There are two drop-down fields to complete: DEPARTMENTS DESCRIPTION Selection Type Select the Departments of employees that are eligible to sign in to this station. Selection Select the departments for this station (ie: Administration, Construction, etc.). If All Departments was selected in the above Selection Type drop-down, then leave this field blank. Include Employees If there are additional employees that were not included by the criteria selected above, you can include them here. For example if you setup the above criteria to allow all employees in the New York branch to sign in to this station, but you wanted to include just one employee from the Seattle branch, you would use this field to include that one employee. If you are unsure, do not select any employees, as by default all employees are eligible. Exclude Employees If there are employees that are included in the above criteria that you wish to be excluded from this station, you can exclude them here. For example if you setup the above criteria to allow all employees in the New York branch to sign in to this station, but you wanted to exclude just one employee from this branch, you would use this field to exclude that one employee. If you are unsure do not select any employees, as by default all employees are eligible.

Mobile App Tab FIELD DESCRIPTION Download Frequency How often the mobile app checks for new data such as Employees, Branches, Departments, Jobs, Tasks. Configuration Modes Settings specific to the Mobile App. MODE DESCRIPTION Punch Mode: Quick Punch Employees use their Quick Punch ID/Passwords to Punch In/Out. Punch Mode: QRCode Employees use a QRCode to Punch In/Out. Punch Mode: Facial Recognition Employees use Facial Recognition to Punch In/Out. Disable: GPS Disable GPS requirement, this may be necessary to disable if the device is in an area or building that makes it difficult to get a GPS lock. Enable: Punch Images Takes a snapshot of the employee as they punch In/Out and stores it with that specific punch on the TimeTrex server. Disable: Screensaver Disables the screensaver from turning on. Disable: Default Transfer On If an employees permissions have allowed "Punch -> Default Transfer On", then this ignores that permission, only when the employee punches at a specific station. Disable: Punch Confirmation Disables the punch confirmation screen so that employees would no longer see the punch fields (Status, Branch, Department, Note, etc...) on the tablet but instead the punch is immediately recorded. This allows for the fastest possible punch process as well as being completely touch-less, but does not allow the employee to see or make any changes to any of their punch information. Disable: Time Synchronization Requires the device's time to be synchronized with the TimeTrex server, if it is not, an error message displays and the employee is prevented from punching in or out because the punch time will be incorrect. This mechanism prevents employees from manually changing the system's clock in an attempt to circumvent the integrity of punch times. WARNING:  It is not recommended to select this option unless requested by TimeTrex support. Enable: Pre-Punch Message After an employee is identified and before the punch screen appears, if the employee has any unread messages they will appear on the screen for viewing. Enable: Post-Punch Message After an employee has saved their punch, a message may display on the screen to warn of any critical severity exceptions and the employee's timesheet summary will be displayed for viewing until it automatically disappears. Enable: Exception Notice After an employee is identified and before the punch screen appears, if its detected that the punch would trigger a specific exception such as In Early/Late, Out Early/Late, Not Scheduled, Short Lunch/Break, the employee can be locked-out (punch will be rejected), or a warning notice can be displayed to the employee giving them the opportunity to continue or cancel the punch. This is controlled by the Exception Policy on a per exception basis. Enable: Diagnostic Logs Used only for technical support. Default Punch Mode When more than one punch mode is enabled at the same time, this is the punch mode that the mobile app will revert back to after each employee punch. Normally this is set to the punch mode that the majority of employees should use. Face Recognition Threshold How closely the employee's face on the screen matches the enrolled faces for that employee. If you are getting false positives or if there are employees that look alike (i.e. siblings or twins) you may need to increase the settings to reduce the likelihood of a false positive. The higher the value the more difficult it is to get a match. For more about false positives, refer to this FAQ. Face Recognition Matches The number of times an employee's face is matched before the employee can punch in/out. Primarily used to slow down the system to reduce the likelihood of an unintended punch when an employee is walking by the tablet or if the tablet is in a common area where employees might congregate around it. Also used to reduce false positives. The higher the value the more matches must occur.

The following are some common scenarios for configuring the stations:

You can create a "wild card" station that allows all computers behind a company firewall or router to punch In/Out without having to specifically assign access to each computer. Add a new station in TimeTrex and set the Type to PC, the Station ID to ANY, and the Source to one or multiple internet IP address(es) of the firewalls/routers (such as 204.174.1.1, 204.174.1.1, or 24.2.1.3). Each station has the Employee Criteria tab where you can restrict certain employees from using this station.