Departments
MAIN MENU > Company > Departments
A Department identifies a functional unit within your company. You can assign employees to the departments that match their work roles, or configure the departments in the best way that fits your organization. You can add one or more departments.
An employee can be assigned to a single default department in their Employee Record. This will be the department used for this employee across the entire application unless otherwise specified.
See the Basic Operation section for details on viewing, adding, editing and deleting.
| Department Tab |
| FIELD |
DESCRIPTION |
| Status |
Select a status from the drop-down. Employees can only track their time to departments that are Enabled..| STATUS | DESCRIPTION |
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| Enabled | Allowed to be used by employees for punching In /Out. | | Disabled | Not allowed to be used by employees for punching In /Out. |
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| Name |
Enter a name for the department. |
| Code |
Numeric Code used to identify this department by the employees when they punch In or Out. The system automatically increases to the next number in sequence, or the administrator can use a different value. |
| Allowed GEO Fences |
Select the GEO Fences that the employee is allowed to work within for the department. |
| Tags |
Enter a descriptive tag. Separate each tag with a comma. |
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| Employee Criteria Tab |
| FIELD |
DESCRIPTION |
| Employee Groups |
There are two drop-down fields to complete:| EMPLOYEE GROUPS | DESCRIPTION |
|---|
| Selection Type | Select the Employee Groups that are eligible to work on this department. | | Selection | Select the employee groups for this department. If All Employee Groups was selected in the above Selection Type drop-down, then leave this field blank. |
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| Employee Titles |
There are two drop-down fields to complete:| TITLES | DESCRIPTION |
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| Selection Type | Select the employee Titles that are eligible to work on this department. | | Selection | Select the titles for this department (ie: carpenter, electrician, etc.). If All Titles was selected in the above Selection Type drop-down, then leave this field blank. |
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| Punch Branch |
There are two drop-down fields to complete:| BRANCHES | DESCRIPTION |
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| Selection Type | Select the branch the punch time will be recorded against. | | Selection | Select the branches for this department (ie: New York, Seattle, etc.). If All Punch Branches was selected in the above Selection Type drop-down, then leave this field blank. |
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| Default Department |
There are two drop-down fields and a check box to complete:| DEPARTMENTS | DESCRIPTION |
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| Selection Type | Select the default departments that are eligible for this department. | | Selection | Select the default departments that employees are assigned to that can use this department. If All Default Departments was selected in the above Selection Type drop-down, then leave this field blank. | | Include This Department | Check the box to enable this option, which sets TimeTrex to always include the Default Department, as defined in each employee's record. |
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| Include Employees |
If there are additional employees that were not included by the criteria selected above, you can include them here. For example, if you setup the above criteria to allow all employees who have the title of Carpenter to work on this department, but you want to include just one Construction Manager, you would use this field to include that one employee. If you are unsure, do not select any employees, as by default all employees are eligible. |
| Exclude Employees |
If there are employees that are included in the above criteria that you wish to be excluded from this department, you can exclude them here. For example, if you setup the above criteria to allow all employees in the Human Resources group work on this department, but you want to exclude just one employee from this group, you would use this field to exclude that one employee. If you are unsure do not select any employees, as by default all employees are eligible. |
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