Remittance Sources

A Remittance Source is for your own company's pay information. It defines where funds originate from including necessary information such as account identification details, currency, and the formats for printing checks or generating direct deposit files. Remittance Sources allow employees to be paid fully or partially from different company bank accounts. For example, salaried employees can be paid from one company bank account and hourly employees can be paid from another company bank account.

To add a Remittance Source:

• Click Payroll, then click Remittance Sources in the main menu.
• Complete the fields on the Remittance Source Account tab and if the source type selected is EFT/ACH, then complete the required fields on the Advanced tab.
• Click Save in the button bar to save your changes or click Cancel to discard the changes

See the Basic Operation section for details on viewing, adding, editing and deleting.

 

Remittance Source Account Tab FIELD DESCRIPTION Legal Entity The legal entity for this remittance source. Status The status from the drop-down field. STATUS DESCRIPTION Enabled The remittance source is active and can be used for payments. Disabled The remittance source is inactive and cannot be used for payments. Type Select the type or method of payment. TYPE DESCRIPTION Check Choose if paying by paper check. EFT/ACH (Direct Deposit) Choose if transferring money from one account to another by Automatic Clearing House (ACH) for United States or Electronic Funds Transfer (EFT) for Canada. Country The country of the remittance source. Currency The currency this source account is based in. Format If the type selected is Check choose the format to match your pre-printed blank check stock. If the type selected is EFT/ACH choose the format to match your banks EFT/ACH (Direct Deposit) file format specifications. Last Batch Number/Last Check Number The number of the last EFT/ACH (Direct Deposit) payment batch generated or check number printed. Routing and Account If Type is EFT/ACH and Country is United States enter the Routing and Bank Account numbers for the source account . Institution, Bank Transit and Account If Type is EFT/ACH and Country is Canada, enter the Institution, Bank Transit and Bank Account numbers for the source account.

 

The Advanced Tab for EFT/ACH types is for entering additional information for electronic transactions.

Advanced Tab ( ACH - United States ) FIELD DESCRIPTION Business Number Required field. Provided by your bank. Immediate Origin Required field. Provided by your bank. Immediate Origin Name Required field. Provided by your bank. Immediate Dest. Required field. Provided by your bank. Immediate Dest. Name Required field. Provided by your bank. Trace Number May be provided by your bank, if required. Offset Transaction May be provided by your bank, if required. File Header Line May be provided by your bank, if required. File Trailer Line May be provided by your bank, if required.

Advanced Tab ( EFT - Canada ) FIELD DESCRIPTION Originator ID Required field. Provided by your bank. Originator Name Required field. Provided by your bank. Data Center ID Required field. Provided by your bank. Return Institution May be provided by your bank, if required. Return Transit May be provided by your bank, if required. Return Account May be provided by your bank, if required. File Header Line May be provided by your bank, if required. File Trailer Line May be provided by your bank, if required.

 

The Advanced Tab for Check type is for adjusting the alignment and adding a printed signature.

Advanced Tab ( Check ) FIELD DESCRIPTION Vertical Alignment When printing checks, this adjusts the alignment so the data prints in the proper place on the check stock. Print a Sample File on blank check stock and use the grid to calculate how much the check alignment needs to be adjusted. Enter the number of millimeters (mm) using a minus (-) number to adjust up or a positive number to adjust down. Horizontal Alignment See above. Enter the number of millimeters (mm) using a minus (-) number to adjust left or a positive number to adjust right. Signature This field is available once the remittance source account has been saved. If desired, upload a signature image to be printed on each check.