Glossary
- Accrual - An amount of time or money, such as a vacation hours or vacation pay, accumulated over a period of time. Earning accounts withdraw from accruals and deduction accounts deposit into accruals.
- Administrator - A user with full access to a resource in order to manage its abilities across subordinate users.
- Audit log - A document that tracks and records an event and includes a time stamp and user sign in information.
- Cost Centers - Such as a
- Default - A value or setting that a device or program automatically selects if you cannot or do not specify a substitute.
- Fields - Database records can be divided into fields. Examples of fields are: name, gender, address.
- GEO Fence - Defines a virtual boundary around a real-world geographic area. GEO-fencing triggers alerts to administrators when a mobile device enters or exits a GEO-fence area.
- Hierarchy - A means to define how management communicates with subordinates.
- Job Costing - A method of tracking time and wages and allocating them to particular jobs or projects. Sometimes referred to as job-order costing.
- Kiosk - A tablet mounted on a wall or stand used for self-service applications such as time clocks.
- Kiosk Mode - When multiple employees use the mobile app on a device, typically a tablet, as a traditional time clock to track their time.
- Legal Entities - Any entity that has legal rights and responsibilities from a payroll perspective, such as a sole proprietorship, partnership or corporation.
- Mapping - Mapping is the relationship between a field in one system (the source) and a field in another system (the destination) used when importing or migrating data.
- Maximum Shift Time - The maximum amount of time that a single shift can last.
- Overtime Week - A time period that defines when overtime is calculated.
- Pay Period - A recurring, contiguous length of time over which employee time worked is recorded and paid (e.g., weekly, bi-weekly, semi-monthly, monthly).
- Pay Period Schedule - A functionality that allows TimeTrex to generate pay periods automatically, based on defined rules.
- Payroll Run - The number of times individual pay stubs have been generated for an employee within the same pay period. This includes both Normal In-Cycle and Bonus/Correction pay stub types.
- Pay Stub - A pay stub is a pay record or a Statement of Earnings and Deductions record, generated for employees for a pay period or a pay stub amendment.
- Portal - An Internet site providing access or links to other sites.
- Punch Tags - similar to other cost centers except more than one punch tag can be associated with any block of time.
- Remittance Sources - Defines where funds originate from, including necessary information such as account identification details, currency, and the formats for printing checks or generating direct deposit files.
- Single Employee Mode - When a single employee uses the mobile app on a device, typically a cell phone, to track their own time or a single supervisor uses this mode to track time for a crew as a whole.
- Tags - Tags provide a means of classifying and retrieving content in a way that is meaningful to you. Tags are single words or multiple words that are connected with hyphens or underscores.
For example: accounts_payable, marketing_manager, and salary are all valid tags. When entering tags use all lower case and if entering more than one tag, separate each tag with a comma.
- Timesheet Cells - Grid-like areas of the timesheet that may contain a time stamp representing a punch.
- Transaction Date (Payment Date) - The date employees are paid. It is the date printed on the check if the employee is paid by check and the date the money will be received in the employee's bank account if paid by direct deposit.
- User Interface (UI) - Is the way a user interacts with a software application or website (web-interface).
-