Adjusting Pay Stubs

To edit a pay stub, perform the following steps:

• Click the Payroll, then Pay Stubs in the main menu.
• Select an employees pay stub from the list.
• Click the Edit Button in the button bar and edit only the fields displayed on the top portion of Pay Stub Tab, as described in the table below. See Overriding pay stub amounts before editing any pay stub amounts displayed in the lower grayed out portion of the Pay Stub Tab.
• Make any necessary changes and Click Save to save your changes or click Cancel to discard the changes.

See the Basic Operation section for details on viewing, adding, editing and deleting.

 

Pay Stub Tab FIELD DESCRIPTION Status Select a status from the drop-down box. STATUS DESCRIPTION Open Pay stubs that are not yet paid and can be modified. Paid Pay stubs that are already paid and cannot be modified. To modify a pay stub the status must first be set to open and saved. Type Select the type of pay stub from the drop-down box. TYPE DESCRIPTION Normal (In-Cycle) Pay stub issued on a current regularly scheduled transaction date. Bonus/Correction (Out-of-Cycle) Pay stub is issued on a date different than the current regularly scheduled transaction date. Year-to-Date (YTD) Adjustment Pay stub only contains year-to-date adjustments with a net pay of zero dollars. Primarily used to add taxable benefits to employee records for year end tax form reporting. Opening Balance (YTD) Pay stubs created when migrating from another payroll system in the middle of the year. See Mid-Year Payroll Migration. Currency Currency used to pay the employee. Pay Period Pay period the pay stub is assigned to. Payroll Run Payroll run # is the number of times employees have been paid on different batches or days. The default for this value should be correct. Pay Start Date Start date that the pay stub covers which is usually the start of the pay period however, in some cases it could be different. Pay End Date End date that the pay stub covers which is usually the end of the pay period however, in some cases it could be different. Payment Date Date the employee will be paid or the transaction date.

Overriding Pay Stub Amounts

For the majority of circumstances, you should create Pay Stub Amendments rather than editing amounts directly on the pay stub to avoid some of the issues mentioned in the above warning.