Accruals

Accruals can be thought of like a bank account of time. All the accrual records, both positive (deposits) and negative (withdrawals), are combined to provide an overall Accrual Balance. Accrual records can be added manually by those who have permission, or automatically based on other settings in TimeTrex, such as an employee working overtime or taking vacation time.

To view individual accrual records of the employees to which you have access, do the following:

• Click Attendance, then click Accruals in the main menu.
• If you see a large list of accruals, use the Search Panel feature to narrow the results.
• To view more details, click on an Accrual in the list and then View in the button bar.
  • Once an Accrual has been selected, you can click on the Jump To drop-down button and then Timesheet to view the day on the timesheet that particular accrual was incurred.

To edit an accrual:

• Click Edit in the button bar. Make the changes and then click Save.

To add a new accrual record:

• Click New in the button bar. Choose the Employee, select the Accrual Policy and Type, enter the Amount and choose a Date.
• Click Save to save your changes or click Cancel to discard the changes.

FIELD DESCRIPTION Accrual Account Accrual Policy balance that will be increased or decreased by the amount. Type Select the type of accrual record from the drop-down box. TYPE DESCRIPTION Awarded/Un-Awarded/Gift Use these types to award employees with additional accrual as a bonus. You may deduct from the accrual balance using Un-Awarded. Paid Out With this type you can manually withdraw time from an accrual balance when it is paid out. Typically, you would use Absence Policies and enter absence time on the employees schedule/timesheet to automatically withdraw from the corresponding accrual policy. Rollover Adjustment Available for manually adjusting accruals at the end of the year or a specific term. For example, many companies give employees 2 weeks of vacation per year, but do not permit them to carry the time over into the next year. In this example, a manual rollover adjustment can be made to remove the extra time for the start of the next year.Accrual Policies can automatically create rollover adjustment entries. Excess Rollover Adjustment Available for manually adjusting an excess accrual from one accrual account to another. Initial Balance Choose this type when entering initial balances from other systems into TimeTrex. For example, if your company starts using TimeTrex half way through the year and an employee has accrued 40 hours of vacation, you can enter that as the amount for the Initial Balance. TimeTrex will add future accrual amounts to this initial balance. Other Any other accrual reasons that the above types do not address. Amount Amount that either increases or decreases the balance Date Date that the adjustment takes place.