Overtime Policies
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Overtime policies define the number of hours or consecutive days that an employee can work before they are paid at a different rate.
See the Basic Operation section for details on viewing, adding, editing and deleting.
| FIELD |
DESCRIPTION |
| Contributing Shift Policy |
Defines the shifts that are included in this policy calculation. |
| Type |
Specifies the interval in which the overtime calculations are done. For example, if you set a Daily overtime policy, TimeTrex only looks at the work time in a single 24-hour day. If it is set as a Weekly policy, TimeTrex will calculate against a 7-day week. NOTE: If you set Type to Weekly overtime policy, the overtime week (such as Sun-Sat, or Mon-Sun) is defined in the Pay Period Schedules as Overtime Week. | TYPE | DESCRIPTION |
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| Daily | Calculates the number of hours in the day. | | Weekly | Calculates the number of hours in the week as defined by the Pay Period Schedule. | | Bi-Weekly | Calculates the number of hours in a two-week period as defined by the Pay Period Schedule. | | Specific Day Of Week | Calculates the number of hours on the specific day of week that is chosen. | | 2 - 7 Or More Consecutive Days/Week | Overtime is calculated on 2 to 7 or more consecutive days per week. | | Holiday | Calculates the hours only on holidays specified by the Holiday Policy. | | Over Schedule (Daily) / No Schedule | Calculates the hours over the employees scheduled number of hours in the day, or if they are not scheduled at all. | | Over Schedule (Weekly) / No Schedule | Calculates the hours over the employees scheduled number of hours in the week, or if they are not scheduled at all. | | 2 - 7 Or More Days Consecutively Worked | Overtime is calculated on 2 to 7 or more consecutive days worked. | | 2nd - 7th Consecutive Day Worked | Overtime is calculated on the 2nd to 7th consecutive day worked. | | 2 - 7 Or More Days/Week Worked | Overtime is calculated on 2 to 7 or more days per week worked. | | Every 3 - 12 Weeks | Calculates overtime on every 3 to 12 week periods. |
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| Active After |
The amount of time an employee must work within the interval set in Type before this overtime policy triggers. For a Daily Type, if you want any work time that exceeds 8 hours to count as overtime, you would set this value of Active After to 8 hours. For Weekly, you might set this value to 40 hours.
| TYPE | DESCRIPTION |
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| Adjusted By | This dynamically reduces the Active After time by the number of hours returned by the contributing shift policy that is selected. Scenario: A salaried employee normally works 40 hours/week and receives overtime for any hours worked over 40 hours/week, including any absent time on holidays, Example: Applying the scenario above, this employee worked Mon to Wed = 8 hours each day, Thurs = 10 hours & Friday = 8 hours paid holiday. By selecting the Adjusted By contributing shift policy to Paid Absences, and the Active After as 40 hours, results in the 40 hours being reduced to 32 hours due to the 8 hours of paid holiday time. Prior to Friday the employee worked 34 hours, therefore there will be 2 hours overtime this week. Alternatively, if the Adjusted By is 'None' or no contributing shift policy is selected, there would be no overtime this week. |
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| Pay Code |
Specifies the Pay Code that resulting time is recorded as. |
| Pay Formula Policy |
Determines how resulting time is converted to dollars. If a Pay Formula Policy is not explicitly defined then the Pay Formula Policy assigned to the above selected Pay Code is used instead. |
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| Differential Criteria Tab |
| FIELD |
DESCRIPTION |
| Selection Type |
Defines the selection criteria for each field, either "All," "Only Selected," or "All Except Selected." If you choose "Only Selected" or "All Except Selected" you should select one or more items in the boxes below. |
| Exclude Default |
Check the box to enable this option, which sets TimeTrex to ignore the Default Branch (as defined in each employee's record). For example, if you want all employees who work outside their default branch to match this criteria, you can enable this option and set the selection type to All Branches. |
| Pay Code Policy |
Defines which contributing pay code policy this applies to, after all other criteria has been applied.
For example, if you split out Shift 1 and Shift 2 time into separate Regular Time policies, and want to have Weekly >40 hrs overtime split out by the same two shifts, you would create two overtime policies, one with Shift 1 Regular Time selected here, and another with Shift 2 Regular Time selected here.
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