Tax Wizard

The Tax Wizard consolidates all remittance events into a single area and provides a step-by-step process for paying and filing with each Remittance Agency. The remittance events are displayed in chronological order according to due date; however events that have not passed their end date are grayed out.

 

To process an Event through the Tax Wizard:

• Click Payroll, then click Tax Wizard in the main menu to open Tax Wizard.
• On each step of the tax wizard, click on the icons one by one to perform actions that apply to that step. Some of the actions are optional and depending on the type of event, the number of actions available for each step will vary.
• To move to the next step, click the blue right arrow  at the bottom of the screen to advance to the next step or click the blue left arrow to go back to the previous step. Clicking on these arrows does nothing more than move you from one step to another.
• When the necessary steps have been completed, click on the green checkmark to process the event and close the tax wizard.

 

Examples of how to process events using the Tax Wizard (see below):

• United States
  • IRS 941 Payment
  • W2 (Filing)
• Canada
  • CRA Source Deductions Payment
  • T4 (Filing)

 

United States

Processing a 941 Payment to the Internal Revenue Agency (IRS):

STEP	ACTION
Payroll -> Tax Wizard	Open the Tax Wizard.
Tax Wizard	Highlight the event "US - Internal Revenue Agency (IRS), 941 Payment". If you have more than one legal entity, verify that this event is for the appropriate legal entity. ICON NOTES Edit Remittance Agency (Optional) In the event of incorrect dates, edit the US - IRS remittance agency and the 941 event to make corrections. Click the blue right arrow to go to the next step.
Review and Verify Information	ICON NOTES Summary Report View the Form 941 Report to verify the information is correct. Click the blue right arrow to go to the next step.
Submit Verified Information	ICON NOTES Report Generate the 941 Report to file manually. Make Payment Navigates to the Electronic Federal Tax Payment System (EFTPS) website to make the payment. Click the green checkmark to complete the 941 Payment processing.

 

Processing W2 (Filing):

STEP	ACTION
Payroll -> Tax Wizard	Open the Tax Wizard.
Tax Wizard	Highlight the event "US - Social Security Administration (SSA), W2 - Filing". If you have more than one legal entity, verify that this event is for the appropriate legal entity. ICON NOTES Edit Remittance Agency (Optional) In the event of incorrect dates, edit the US - SSA remittance agency and W2 - Filing event to make corrections. Click the blue right arrow to go to the next step.
Review and Verify Information	ICON NOTES Summary Report View the Remittance Summary Report and verify the information is correct. W2 Forms Generate W2 forms, review and verify all necessary boxes are properly filled out. Form Setup (Optional) If the W2 report or forms are not displaying the required information, use this form setup to make adjustments and regenerate the W2 form. Click the blue right arrow to go to the next step.
Submit Verified Information	ICON NOTES Download eFile Downloads the electronic file to the computer in the format the agency requires. Save the file. Upload eFile Navigates to the Social Security Online website. Locate the saved efile which was previously downloaded in the above step, and upload it to the agency. Click the blue right arrow to go to the next step.
Publish Information for Employees	ICON NOTES Publish Publishes an electronic W2 form for employees to access online with their own sign in under Payroll -> Government Documents. Print employee Forms (Optional) If you would rather distribute hard copies of W2's, this generates a PDF file that can be printed and then distributed to employees by hand or mail. Click the green checkmark to complete the W2 processing.

 

Canada

Processing a Source Deductions Payment to Canada Revenue Agency (CRA):

STEP	ACTION
Payroll -> Tax Wizard	Open the Tax Wizard.
Tax Wizard	Highlight the event "CA - Canada Revenue Agency (CRA), Source Deduction Payment". If you have more than one legal entity, verify that this event is for the appropriate legal entity. ICON NOTES Edit Remittance Agency (Optional) In the event of incorrect dates, edit the CA - CRA remittance agency and the Source Deduction Payment event to make corrections. Click the blue right arrow to go to the next step.
Review and Verify Information	ICON NOTES Summary Report View the Remittance Summary Report and verify the information is correct. Click the blue right arrow to go to the next step.
Submit Verified Information	ICON NOTES Report Generate the Remittance Summary Report if you are filing manually. Make Payment Navigates to CRA website to make the payment. Click the green checkmark to complete the Source Deduction payment processing.

Processing T4 (Filing):

STEP	ACTION
Payroll -> Tax Wizard	Open the Tax Wizard.
Tax Wizard	Highlight the event "CA - Canada Revenue Agency (CRA), T4 (Filing)". If you have more than one legal entity, verify that this event is for the appropriate legal entity. ICON NOTES Edit Remittance Agency (Optional) In the event of incorrect dates, edit the CA - CRA remittance agency and the T4 (Filing) event to make corrections. Click the blue right arrow to go to the next step.
Review and Verify Information	ICON NOTES Summary Report View the T4 Summary Report and verify the information is correct. T4 Forms Generate T4 forms, review and verify all necessary boxes are properly filled out. Form Setup (Optional) If the T4 report or forms are not showing the correct information, use this form setup to make adjustments and regenerate the T4 form. Click the blue right arrow to go to the next step.
Submit Verified Information	ICON NOTES Download eFile Downloads the electronic file in the format the agency requires to the computer. Save the file. Upload eFile Navigates to the CRA website. Locate the saved efile which was previously downloaded in the above step, and upload it to the agency. Click the blue right arrow to go to the next step.
Publish Information for Employees	ICON NOTES Publish Publishes an electronic T4 for employees to access online with their own sign in under Payroll -> Government Documents. Print employee Forms (Optional) If you would rather distribute hard copies of T4's, this generates a PDF file that can be printed and then distributed to each employee by hand or mail. Click the green checkmark to complete the T4 processing.