Pay Periods

A pay period consists of a start date, pay end date, and transaction (payment) date. In most cases, pay periods are automatically created by way of Pay Period Schedules, however if you have manual pay period schedules or need to make adjustments to a pay period you would use Pay Periods.

To add a Pay Period, do the following:

• Click Payroll, then click Pay Periods in the main menu.
• Click New in the button bar.
• Complete the fields on the inset page
• Click the Save button to save your changes, or click Cancel to discard.

See the Basic Operation section for details on viewing, adding, editing and deleting.

 

Pay Period Tab FIELD DESCRIPTION Status Select a status for the pay period. STATUS DESCRIPTION Open The pay period is open and day-to-day operations including punches and timesheet modifications are allowed. Locked-Pending Approval The pay period is locked to prevent changes from being made to timesheets while payroll is being processed. If changes are necessary, the status can be changed to open again at anytime. When all the changes are finished and payroll is processed, the status can be changed to Closed. Closed Once payroll for the pay period has been processed and the employees have been paid, the pay period status should be set to Closed, signifying that the pay period has been completed. Closing the pay period allows employees to view their pay stubs in addition preventing accidental changes from being made to the pay period that may cause discrepancies between your records. Closed pay periods can be set to Post Adjustment status at anytime if corrections are necessary.  NOTE:  Pay periods left OPEN five days after their transaction date may be closed automatically. Post Adjustment This status is used when corrections need to be made to pay periods that have already been processed and Closed. It is similar to the open status, except that additional features are enabled to help make corrections in addition to audit logs being recorded to indicate that changes were made after payroll was already processed. After the corrections have been completed, the status should be set back to Closed. Pay Period Schedule Select a schedule from the drop-down. Start Date Select a pay period start date from the calendar. End Date Select a pay period end date from the calendar. Transaction Date Select a pay period transaction date from the calendar.