Generating Bonus/Correction (Out-of-Cycle) Pay Stubs

MAIN MENU >   Payroll > Pay Stubs or Attendance > Timesheet

Bonus/Correction (Out-of-Cycle) pay stubs allow you to pay employees on a date different than the current regularly scheduled transaction date, which is referred to as out-of-cycle. Out-of-cycle payroll runs take into account pay stub amendments that are normally done when giving employees bonuses or correcting past pay periods. Whereas, Normal (In-Cycle) pay stubs include data from timesheets as well as pay stub amendments, out-of-cycle pay stubs only consider pay stub amendments for a particular pay period.

NOTE:  If you are correcting past pay periods and making any changes to a timesheet such as punches, overtime, absences or wage changes, it is important to follow the procedure outlined in Adjusting a Closed Pay Period to allow TimeTrex to automatically make the proper calculations for you.

To generate out-of-cycle pay stubs:

  • Ensure that one or more pay stub amendments have already been created, either from the post-adjustment carry-forward procedure (see Adjusting a Closed Pay Period) or from manual pay stub amendments for the current pay period.
  • Click Attendance, then Timesheet in the main menu.

  • Just below the button bar, select the Employee and the Date the pay stub amendments are effective from the two drop-down boxes.

  • Confirm the pay method. In the event that you normally pay by EFT/ACH but you want to pay this single pay stub by check, then here are the steps to follow, otherwise skip this step. Click on the Jump To drop-down button and select Edit Employee, then click on the Pay Methods tab, and create and enable a New pay method for Type check or Enable a previously created check pay method, with a priority of "1". Save the changes.
  • Click the More button, on the far right side of the button bar and select Generate Pay Stub to display the Generate Pay Stub Wizard.
  • Click the blue right arrow, to move to next step.
  • Verify the selected pay period is correct.
  • Set the Payroll Run Type to "Bonus/Correction (Out-of-Cycle)".
  • Select the Transaction Date to the date you want to pay the employee. This date will appear as the effective date on the out-of-cycle pay stub.
  • Confirm the Payroll Run is correct. In most cases, the default will be the proper value.
  • Click the blue right arrow, to move to next step.
  • Select the employee you want to pay.
  • Click the green checkmark, to confirm the pay stub was generated successfully and once again to close the generate pay stub wizard.
  • If you used a different pay method for this one pay stub, i.e. check, then Disable that pay method so future regularly scheduled pay transactions will use the normal pay method.