Generating Bonus/Correction (Out-of-Cycle) Pay Stubs

MAIN MENU > Payroll > Pay Stubs or Attendance > Timesheet

Bonus/Correction (Out-of-Cycle) pay stubs allow you to pay employees on a date different than the current regularly scheduled transaction date, which is referred to as out-of-cycle. Out-of-cycle payroll runs take into account pay stub amendments that are normally done when giving employees bonuses or correcting past pay periods. Whereas, Normal (In-Cycle) pay stubs include data from timesheets as well as pay stub amendments, out-of-cycle pay stubs only consider pay stub amendments for a particular pay period.

NOTE: If you are correcting past pay periods and making any changes to a timesheet such as punches, overtime, absences or wage changes, it is important to follow the procedure outlined in Adjusting a Closed Pay Period to allow TimeTrex to automatically make the proper calculations for you.

To generate out-of-cycle pay stubs:

Ensure that one or more pay stub amendments have already been created, either from the post-adjustment carry-forward procedure (see Adjusting a Closed Pay Period) or from manual pay stub amendments for the current pay period.
Click Attendance, then Timesheet in the main menu.
Just below the button bar, select the Employee and the Date the pay stub amendments are effective from the two drop-down boxes.
Confirm the pay method. In the event that you normally pay by EFT/ACH but you want to pay this single pay stub by check, then here are the steps to follow, otherwise skip this step. Click on the Jump To drop-down button and select Edit Employee, then click on the Pay Methods tab, and create and enable a New pay method for Type check or Enable a previously created check pay method, with a priority of "1". Save the changes.
Click the three-dot More button on the far right side of the button bar and select Generate Pay Stub to display the Generate Pay Stub Wizard.
Click the blue right arrow, to move to next step.
Verify the selected pay period is correct.
Set the Payroll Run Type to "Bonus/Correction (Out-of-Cycle)".
Select the Transaction Date to the date you want to pay the employee. This date will appear as the effective date on the out-of-cycle pay stub.
Confirm the Payroll Run is correct. In most cases, the default will be the proper value.
Click the blue right arrow, to move to next step.
Select the employee you want to pay.
Click the green checkmark, to confirm the pay stub was generated successfully and once again to close the generate pay stub wizard.
If you used a different pay method for this one pay stub, i.e. check, then Disable that pay method so future regularly scheduled pay transactions will use the normal pay method.

Process the Transaction:

Either click Payroll, then Pay Stubs in the main menu or at a TimeSheet, click Jump To in the button bar, then Pay Stubs.
Select the open pay stub that was just generated.
Click on the three-dot More button in the top right of the screen and select Process Transactions.

Change the Pay Stub Status:

Select the pay stub that was just processed.
Click on Edit and change the pay stub Status to "Paid".