Expense Authorizations

The expense authorization process is performed by a supervisor who views employee expenses requiring authorization, makes any necessary changes, then authorizes, passes, or declines the expense.

To perform the expense authorization process:

• Click on the drop-down arrow at the far right side of the header bar to open the Employee Profile Menu, then click Expense Authorizations.
• Select an expense authorization in the list and click Edit in the button bar.
• Choose one of the following options for each expense:

Authorize Click Authorize in the button bar to accept the expense. The date an expense is authorized to be reimbursed becomes the effective date that the authorized amount will automatically be included on the pay stub. However, a supervisor may enter or edit the effective date through Payroll > Expenses. Pass Click Pass in the button bar to review the expense later. Decline Click Decline in the button bar to refuse the expense.

After choosing any of the three options, the next pending request on the list will be displayed automatically.