Employee Hiring Process

MAIN MENU >   Employee > Employees

See Hire Applicant if you are hiring through the HR Recruitment module.

 

Rehire a former employee

There are two options we recommend:

  1. If the interval between termination and rehire is 12 months or less, edit the existing employee record by changing the status to "Active", clear the "Termination Date" and enter the new "Hire Date". The previous hire and termination dates will be stored as part of the audit records, however for easier reference you could create a Note on the Contact Info tab to include the previous hire and termination dates.
  2. If the interval between termination and rehire is greater than 12 months, create a new employee record by selecting the employee you wish to re-hire, clicking the Copy as New in the button bar, change the Status to "Active", clear the "Termination Date", make any other necessary changes and click Save in the button bar.

Hire a new Employee

Check the New Hire Defaults occasionally to verify the default information is up to date. (Employee -> New Hire Defaults)

 

STEP MENU NOTES
Enter Employee information Employee -> Employees, Click New, Employee tab Verify or fill in the necessary information as it pertains to the new employee. You must enter a First Name, Last Name and User Name as a minimum to be able to save. It is recommended that all employees be associated with a pay period schedule and policy group regardless if they punch in/out or not.
Enter Employee Contact Information Contact Info tab Verify or fill in the information necessary. Gender, Birth Date and SIN/SSN are included on this tab.
Assign Hierarchy Hierarchy tab Assign the employee to the hierarchy that they will be a subordinate of.
Enter Wage Wage tab Add the initial wage which must have an effective date that occurs on or before the employee's hire date.
The steps below are applicable only if you are processing Payroll in TimeTrex.
Enter Taxes Tax tab Assign the proper Taxes/Deductions and configure any employee specific settings such as marital statuses, allowances and claim amounts.
Enter Pay Methods Pay Methods tab Add at least one pay method for each employee you process payroll for.