Punching In/Out

TimeTrex requires punches be recorded in pairs to capture a period of worked time for accurately paying an employee. IN punches represents the time an employee is working or on the clock (receiving pay), and OUT punches represent time an employee is not working or off the clock (not receiving pay). For every IN punch there must be a corresponding OUT punch, otherwise an exception is triggered.

For example, the first punch of each shift would be an IN punch. When you leave work for a lunch break, you would punch OUT for lunch (when you are “going to lunch”). Then when the you returns, you would punch IN from lunch. Finally, when you are finished your shift, you would punch OUT.

Below is a simplified example of what the punches may look like on the your timesheet:

 

Type Status Time
Normal In 8:00AM
Lunch Out 12:00PM
Lunch In 1:00PM
Normal Out 5:00PM

 

To punch in or out in the TimeTrex web interface, do the following:

  • Click the Clock icon in the header bar.
  • An inset page will appear where you can edit information for the punch event.
    NOTE:  In most cases the default values will suffice, however you should always confirm the information is correct and if not, make the necessary changes.
  • The Time and Date correspond directly to the present system time; so it is not editable.
  • Check the box if this is a Transfer punch. By checking the transfer box it allows you to switch between a branch, department, job, or task in a single operation without having to punch out first, then punch back in again. This also prevents any gaps or lost time between punches.
  • Choose the Punch Type: Normal, Lunch, or Break.
  • Choose whether this punch is IN or OUT.
  • Optionally, choose the Branch and Department.
  • Optionally, choose a Job, Task or Tags.
  • If you are required to record a quantity of items you produced or that were inspected and met a standard and those that did not, then enter the values for Good and Bad Quantity.
  • Optionally, enter any comments or Punch Notes in the Note box about this particular punch that you want your supervisor to see.
  • Click Save in the button bar to save your punch in/out or click Cancel to discard.